SECTION 2: INSTALLING 4DX WITH THE TEAM (Integrated with 5 Stages of Change)

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STAGE 1: GETTING CLEAR

What to Expect: Clarify the WIG, identify my team, and establish trust.

Key Actions:

• Present research/data and examples of how e-portfolios improve college/job outcomes.

• Engage department heads and counselors in planning.

• Align the WIG with school vision (Portrait of a Graduate, CTE outcomes, etc.).

Discipline 1 Actions:

• Meet with the leadership team to define the WIG.

• Identify lead team members: department chairs, advisory leaders, and technology support.

• Discuss potential challenges (equity of access, staff training, technology integration).

Influencer Model Tie-In:

• Use personal motivation by showing powerful student success stories.

• Get key teachers on board early to help build momentum and excitement.

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STAGE 2: LAUNCHING

What to Expect: Introducing the WIG to staff.

Key Actions:

• Launch the initiative with a staff/faculty meeting.

• Provide “Why This Matters” Google Slides and student video samples.

• Provide a clear roadmap, timeline, and resources.

Discipline 2: Act on Lead Measures

• Lead Measures:

  • 90% of students completing one section of the e-portfolio every 2–3 weeks.

  • 75% of staff integrating e-portfolio work into lesson plans each quarter.

Support Tools Needed:

• Google Slides templates

• Rubrics and exemplars

• PD training schedule for staff

Influencer Tie-In:

• Structural motivation: Introduce e-portfolio showcases with real rewards (certificates, shout-outs).

• Structural ability: Provide teachers with embedded PD, templates, and team planning time.

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STAGE 3: ADOPTION

What to Expect: Initial traction, but inconsistency among staff/students.

Key Actions:

• Begin weekly tracking of lead measures.

• Use advisory time for e-portfolio work.

• Launch peer-review rounds to get feedback flowing.

Discipline 3: Keep a Compelling Scoreboard

• Classroom and school-wide visual trackers.

• Departmental leaderboards shared at staff/faculty meetings.

• Student dashboards for self-monitoring.

Team Actions:

• Weekly check-ins with advisors, coaches or department chairs.

• PLCs track classroom-level e-portfolio progress.

• Monthly recognition for students/classes hitting targets.

Influencer Tie-In:

• Leverage social ability through peer modeling and group feedback.

• Use visible progress to tap into motivation and accountability.

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STAGE 4: OPTIMIZATION

What to Expect: Patterns emerge; time to tweak systems and support.

Key Actions:

• Refine templates and timelines based on feedback.

• Conduct walkthroughs to observe how e-portfolios are embedded into classes.

• Use mid-year student and teacher surveys to identify gaps.

Team Actions:

• E-portfolio coaches meet monthly to adjust lead measures or strategies.

• Share “bright spots” at staff/faculty meetings.

Influencer Tie-In:

• Revisit personal motivation by letting students present e-portfolios to real audiences (college reps, employers).

• Develop mentorship roles for advanced students.

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STAGE 5: HABITS

What to Expect: Sustainability and culture-building.

Key Actions:

• Make e-portfolio development part of yearly curriculum maps.

• Train underclassmen early (Grade 9: digital identity, Grade 10: resume, etc.).

• Consider an e-portfolio defense or capstone showcase for graduation.

Discipline 4: Cadence of Accountability

• Weekly accountability check-ins (advisory, departments).

• Quarterly data reviews with leadership team.

• Annual e-portfolio showcase event.

Long-Term System Integration:

• Add e-portfolio artifacts as part of student-led conferences or IEP/504 meetings.

• Maintain shared folder or LMS course for template resources and updates.